Administrative Transformation Project

UW-Green Bay's ATP Campus Readiness Team is responsible for supporting the UW-Green Bay community throughout the transition to Workday and Huron Research Suite. Campus readiness team members participate in meetings, ensure completion of campus readiness activities, and communicate with faculty and staff about ATP updates, changing business processes, and end-user training

Members include:

Campus Readiness Lead, HR, and Communications ~ Melissa Nash, Assistant Chancellor for Talent & Technology

Finance ~ Kent Bond, Assistant Chancellor for Finance/CFO

Finance  ~ SuAnn Detampel, Controller

HR ~ Kimberly Deering, HR Systems Manager

Budget ~ Lisa Jackovich, Budget Director

Academic Affairs ~ Courtney Sherman, Associate Provost

Grants & Research ~ Roger Wareham, Director, Office of Grants & Research

Grants & Research ~ Taylor St. Onge, Grants Accountant

Information Technology ~ Mike Bubolz, Chief Information Officer

Information Technology ~ Virginia Englebert, Director of Enterprise Applications & Integration

Registrar ~ Dan Vande Yacht, Registrar

Campus Readiness Team Support ~ Tracy VanErem, Financial Specialist II

June 6, 2025 ~ Workday Update 

Workday and RAMP go live one month from tomorrow! 

What is Workday?

Workday is the system all 13 Universities of Wisconsin institutions will use to standardize and streamline finance, human resources, and research administration processes. This includes accounting, managing time off, completing payroll, recruiting, expense reimbursements, performance evaluations, closing out research awards, and many other processes. Learn more at the UW Workday Website.

What is RAMP?

The Research Administration Management Portal (RAMP) is the new grants management system that will replace the current pre-award grants management process (called the Extramural Transmittal Form, or ETF, at UW-Green Bay). RAMP supports new grant and agreement processes at all UW System institutions and data will pass to Workday when funds are awarded. This integrated system will standardize the proposal development, routing, and approval process; incorporate fiscal and non-fiscal regulatory compliance information; and track proposal, agreement, and award activity. As with the current system, the Office of Grants and Research (OGR) team will take the lead in guiding proposal routing but the process will look a bit different beginning in early July! The OGR team will work individually with those impacted by RAMP.

When is Workday “Go Live”?

The University of Wisconsin-Green Bay will transition to Workday on July 7, 2025. There will also be a transition period, called “cutover,” leading up to go live. During cutover, certain staffing, finance, and personnel actions will become unavailable. The comprehensive list of cutover dates for HR are located at HR Workday Transition Plan and Finance are located at Year End Cutover Dates.

What training is required and/or available?

Every employee is enrolled in courses relevant to their position and responsibilities. Employees can find assigned trainings in their Universities of Wisconsin instance of Canvas. Additionally, all employees have the option to self-enroll in additional training courses. We recommend that all employees complete “Workday Fundamentals: Workday for all employees” and all managers complete “Workday Fundamentals: Workday for Managers”. Those two courses touch on actions every employee and manager will complete. The full Workday course catalogue can be found here: https://www.wisconsin.edu/workday/workday-training/course-catalog/.

Training for human resources, finance, purchasing, and research administrators, as well as new faculty and staff, will be offered throughout the summer and early fall. In addition, UW-Green Bay HR & Finance teams will be holding open labs and just-in-time training sessions for specific key topics. More information on these training dates will be delivered in mid-June as the Workday implementation date approaches.

Can I access a training version of the Workday platform?

Yes! The Workday Training Sandbox (Demo) is available and can be used to enhance computer based trainings (CBTs), webinars, or instructor led Workday trainings. Employees with a start date before January 2025 will be able to log in. Select the Single Sign On option and use your network ID.

The information in the training sandbox is based on data from January of 2025, and is an approximate reflection of the actions you will be able to take in Workday. Since this is a training tenant, some details will not be current and key personal data has been replaced with generic information. Your information is likely to look different once we have transitioned to workday.

I have a question about Workday, where do I go?

1. Start with the KnowledgeBase Job Aids. This website is a resource for finding job aids, how-to videos, and more to help you work with Workday. A handful of the most common job aids are also translated into a variety of languages, such as Hmong and Spanish, to reach more stakeholders across the state.
2. If you require further assistance on training, please use the User Support ticketing system. Indicate what you would like help with, and the system will generate answers to commonly asked questions. If the information you need is not provided, you can describe your issue and submit the ticket. This ticketing system will also be the primary place for user questions about Workday after go-live.
3. If you have additional questions, after using the resources listed above, please reach out to atp@uwgb.edu, the applicable UW-Green Bay office (HR, Controller, etc.), or a member of the Campus Readiness Team listed below.
   
   

February 4, 2025 ~ Workday Training Update 

Workday will go-live at all 13 Universities of Wisconsin (UW) institutions in July. This project, which impacts Human Resources, Finance, Purchasing, and Research Administration activities, will standardize and modernize our business processes across the UW. Thanks to the tireless efforts of your UW colleagues, we will begin working in the system in July 2025. 

To help prepare you for the transition to Workday, the Administrative Transformation Program (ATP) team has created training courses, job aids, and other resources. 

Workday for all UW Employees

All faculty and staff will use Workday to perform Employee Self-Service tasks, including: 

Workday for Managers

All managers will use Workday to perform Manager Self-Service tasks, including: 

Training for Employee Self-Service and Manager Self-Service

Formal training is not required to complete Employee Self-Service and Manager Self-Service tasks in Workday. However, engaging in training courses will help prepare you and support your transition to Workday. Further details including job aids, how-to-videos, and other resources to guide you will be available in May 2025.

Workday for Finance, Human Resources, Purchasing & Research Administration Staff

If you work in finance, human resources, purchasing, or research administration, most of the work you perform today will move into Workday. Training begins in March, and you will have access to Workday to practice over the four months before go-live. Several modes of training will be available, including computer-based training courses, live webinars, instructor-led courses, and office-hour sessions to answer your questions. Additional resources include how-to videos and job aids.

Training for Human Resources, Finance, Purchasing, and Research Administration 

Employees eligible for Workday training, which begins in March, will be notified on February 19.

Questions About Workday Training?

A new Workday website is being developed and will include help resources and information about who to contact for training assistance. You will receive a reminder and link to the website when your training officially begins. 

How to Prepare for Workday

To help you prepare for the changes ahead, check out What Workday Means for You. You will find videos, overviews, and short demonstrations that highlight the changes for your role. 

RAMP for Research Administration Staff

RAMP training will occur April-June for employees who work in research administration. Employees who are impacted by RAMP will receive correspondence in late March. 

If questions arise during the Workday implementation, please contact a member of the Campus Readiness Team (listed below) or email atp@uwgb.edu. 

The support and engagement of our institution is critical to the success of this endeavor. We want to thank you in advance for your participation in this effort to better serve our faculty, staff, and students.

UW-Green Bay ATP Campus Readiness Team

January 27, 2024 ~ Faculty & Instructional Academic Staff Update

The UW-Green Bay Readiness Team and other institutional stakeholders are actively preparing for the Administrative Transformation Program (ATP) implementation, which will take place in July of 2025. 

What’s Changing for Faculty & Instructional Academic Staff

We are excited to announce the following videos and one-pagers developed in the past month on topics specifically for Faculty & Instructional Academic Staff:

•    Check Out What’s Changing: Workday for Faculty

Watch an overview of important faculty actions that will happen in Workday. Then dive deeper by reviewing resources related to faculty-specific topics. 

•    Check out What’s Changing: 9-over-12 Pay Schedule Option for 9-Month Employees

Starting with the 2025-26 academic year, 9-month faculty and academic staff may choose to defer 25% of their salary and receive it over the summer. Get introduced to the key concepts of the new 9-over-12 pay schedule option in Workday in this short video.

*Please note that there are no action items needed at this time related to the 9-over-12 pay schedule option. More information, including individualized details between 12 vs. 9-month gross pay schedules, will be provided to 9-month employees closer to the 2025-2026 Academic Year.

•    Check out What’s Changing: How We Manage Info About Positions and Academic Appointments 

When Workday goes live in July 2025, Universities of Wisconsin employment information will be entered and stored in one system. Workday’s structure will include details about faculty positions and academic appointments — and link the two.

Please see below for links to other previously published “What’s Changing” videos:

• What’s Changing: Time and Absence
• What’s Changing: Workday Learning
• What’s Changing: Approvals in Workday
• What’s Changing: Expense Reports & Workday Mobile
• What’s Changing: Grants Management

Cutover

Changing software systems is a bit like moving into a new house. You think about what to pack first and last — and when to disconnect the utilities in your old home. At the same time, you decide when to connect the new utilities and what you need to unpack first to get up and running in your new home. Moving our business processes into Workday requires the same kind of thinking.

Cutover is the time established for moving our business processes from the current technology systems like Human Resource System (HRS) and Shared Financial System (SFS) to Workday. Cutover activities are deliberately sequenced and scheduled for the months leading up to and following our Workday go-live in July 2025. The cutover plan details when we will stop entering information into old systems and begin entering information into Workday.

To find out more about the cutover schedule and how it may impact you, please see the Workday Implementation Cutover webpage for updates. Additional specific information related to cutover for financial transactions will be provided by the Controller’s Office.

May 2, 2024 ~ Administrative Transformation Program (ATP) & Workday

The Administrative Transformation Program (ATP) will be replacing much of the outdated technology we use today with the cloud-based Workday enterprise resource planning (ERP) system and a Huron Research Suite solution (Research Administration Modernization Project, or RAMP) to manage financial, human resource, and research administration activities.

The Workday implementation relies on ATP’s people-first approach to ensure we realize the benefits of improved processes, efficiencies, consistency, and transparency. Representatives from our campus have served on Design Focus and Validation Groups, as well as a Campus Readiness Team, which will provide updates as we prepare for Workday end-user training in March of 2025, ahead of Workday go-live in July 2025. You can watch some short videos about ATP and Workday. You’ll find more great information about ATP and Workday by visiting the ATP Website.

The ATP website provides an overview of upcoming changes to business processes for Finance, Human Resources, and Research Administration, as well as news and resources for staff.

If you’re looking for another way to get a first look at what’s happening, start with the following fliers that provide an overview about ATP and Workday.

• What is ATP?
• What is Workday?
• Workday in Finance
• Workday in HR
• Workday in Research Administration
• 7 Workday Facts and Features

To find out more information about ATP, including information about the UW-Green Bay Readiness Team, project timeline, and links to more details regarding transformations within Finance, Human Resources, and Research Administration, please take a look at the UW-Green Bay ATP website.

The support and engagement of our campus is critical to the success of this endeavor. We want to thank you in advance for your participation in this effort to better serve our faculty, staff, and students.

July 21, 2023 ~ Stay Informed on Administrative Transformation Program (ATP) & Workday

Be sure to stay in the know regarding the Administrative Transformation Program (ATP) and Workday by signing up for ATP Touchpoints to get the latest program updates, Workday demos and more.
 
The ATP Website provides an overview of the upcoming changes to business processes for Finance, Human Resources, and Research Administration, as well as news and resources for staff.
 
Additionally, each month, ATP introduces a new topic of Workday functionality with a demonstration of a related business process in Workday Walkthroughs. This is your best opportunity to see Workday prior to end-user training, which begins in March 2024. Recordings of Workday Walkthroughs are available to anyone with a UW login ID.

June 19, 2023 ~ Update Administrative Transformation Program & Workday

Dear UW Green Bay Community:
 
Are you just beginning to learn more about the Administrative Transformation Program (ATP) and Workday or wondering where to start? Begin with these short videos about ATP and Workday. You’ll find more great information about ATP and Workday by visiting the ATP Website.
 
The ATP website provides an overview of upcoming changes to business processes for Finance, Human Resources, and Research Administration, as well as news and resources for staff.
 
If you’re looking for another way to get a first look at what’s happening, start with the following fliers that provide an overview about ATP and Workday.

• What is ATP?
• What is Workday?
• Workday in Finance
• Workday in HR
• Workday in Research Administration

Additionally, each month, ATP introduces a new topic of Workday functionality with a demonstration of a related business process in Workday Walkthroughs. This is your best opportunity to see Workday prior to end-user training, which begins in March 2024. Recordings of Workday Walkthroughs are available to anyone with a UW login ID.
 
The support and engagement of our campus is critical to the success of this endeavor. I want to thank you in advance for your participation in this effort to better serve our faculty, staff, and students.
 

May 19, 2023 ~ Introduction of Administrative Transformation Program (ATP) & Workday

The Universities of Wisconsin are committed to the advancement of our shared mission across the state. To ensure future success, we must be forward thinking about the infrastructure required to support business processes and technology for all the UW campuses.

In 2019, the Board of Regents approved the creation of the Administrative Transformation Program (ATP) and charged the team with establishing a plan to streamline and standardize finance, human resources, and research administration processes across the entire Universities of Wisconsin. This change is needed because our current technology and systems:

• Limit our access to reliable data
• Create burdensome workflows for administrative staff
• Introduce security risks
• Do not allow us to meet the ever-evolving requirements of higher education

ATP will replace much of the outdated technology we use today with the cloud-based Workday enterprise resource planning (ERP) system and a Huron Research Suite solution (Research Administration Modernization Project, or RAMP) to manage financial, human resource, and research administrative activities.

The Workday implementation relies on ATP's people-first approach to ensure we realize the benefits of improved processes, efficiencies, consistency, and transparency. Representatives from our campus have served on Design Focus and Validation Groups, as well as a Campus Readiness Team, which will provide updates as we prepare for Workday end-user training in March of 2024, ahead of Workday go-live in July 2024.

To find out more information about ATP, including inforamtion about the UW-Green Bay Readiness Team, project timeline, and links to more details regarding transformations within Finance, Human Resources, and Research Administration, please take a look at our newly-created UW-Green Bay ATP website.

The support and engagement of our campus is critical to the success of this endeavor. We want to thank you, in advance, for your participation in this effort to better serve our faculty, staff and students.

• Workday will go live at all Universities of Wisconsin campuses on July 7, 2025. View the Timeline and Stages of Work.
• Modules for the Research Administration Modernization Project (RAMP) will also go live on July 7, 2025
• Finance Cutover ATP Cutover Timeline: Fiscal Year 2025 Year End Processing Dates: https://www.uwgb.edu/controller/
• Human Resources ATP Cutover Timeline & Transition Plan: HR Workday Transition Plan – HR Connect