Administrative Transformation Project

What is ATP?

Administrative Transformation Program (ATP) is on a mission to rebuild finance, human resources, and research administration systems at every insitution within the University of Wisconsin System. The goal is to reduce the complexity of the current administrative environment and refocus valuable staff time on UW's mission of education, research and outreach.

To make this vision a reality, UW System is working with stakeholders across the System to standardize processes and implement new, best-in-class technology (Workday and the Huron Research Suite). To see what is coming for each of the transformation areas, check out the following links:

Finance: ATP will streamline financial operations and redesign essential finance processes so we can access more accurate data for decision-making, expand our reporting capabilities, and increase the security of our financial information.
Human Resources: ATP will modernize, streamline, and simplify HR tasks and processes for everyone from job applicants to retirees, improving services for our current employees and better meeting the demands of the future.
Research Administration: ATP will standardize the core research administration processes, from proposal development and pre-award requirements through post-award financial management and reporting, by modernizing our electronic systems and processes.

ATP's Communications Team is developing a series of short explainer videos that will be shared with you as they become available. Check out the first video "ATP: What's It All About?", which is live on the ATP website.

What is Workday?

Why ATP?

Campuses across the UW System rely on outdated, disconnected technology and supplemental systems to complete vital administrative processes and tasks. This creates security risks, limits our access to reliable data, increases staff burden, and hinders the UW from fulfilling its mission.

UWGB - CORE READINESS COMMITTEE

The team will collaborate with campus communities to prepare for the new administrative changes, including working with focus groups, testing and training on the new processes.
Members include:
Chair ~ Sheryl Van Gruensven, Chief Business Officer/Senior Vice Chancellor for Institutional Strategy
Co-Chair ~ Melissa Nash, Senior Human Resource Manager/AA Officer
Finance Lead ~ SuAnn Detampel, Controller
Budget Lead ~ Lisa Jackovich, Budget Director
Academic Affairs Lead ~ Courtney Sherman, Associate Provost
Research Lead ~ Roger Wareham, Director, Office of Grants & Research
Information Technology Lead ~ Mike Bubolz, Interim Chief Information Officer
Communications Lead ~ Tracy VanErem, Financial Specialist II
Member ~ Jeff Selner, Grants Accountant
Member ~ Kimberly Deering, HR System & Total Reward Manager
Member ~ Dan Vande Yacht, Registrar

COMMUNICATIONS

July 21, 2023 ~ Stay Informed on Administrative Transformation Program (ATP) & Workday

Be sure to stay in the know regarding the Administrative Transformation Program (ATP) and Workday by signing up for ATP Touchpoints to get the latest program updates, Workday demos and more.

The ATP Website provides an overview of the upcoming changes to business processes for Finance, Human Resources, and Research Administration, as well as news and resources for staff.

Additionally, each month, ATP introduces a new topic of Workday functionality with a demonstration of a related business process in Workday Walkthroughs. This is your best opportunity to see Workday prior to end-user training, which begins in March 2024. Recordings of Workday Walkthroughs are available to anyone with a UW login ID.

June 19, 2023 ~ Update Administrative Transformation Program & Workday

Dear UW Green Bay Community:

Are you just beginning to learn more about the Administrative Transformation Program (ATP) and Workday or wondering where to start? Begin with these short videos about ATP and Workday. You’ll find more great information about ATP and Workday by visiting the ATP Website.

The ATP website provides an overview of upcoming changes to business processes for Finance, Human Resources, and Research Administration, as well as news and resources for staff.

If you’re looking for another way to get a first look at what’s happening, start with the following fliers that provide an overview about ATP and Workday.

Additionally, each month, ATP introduces a new topic of Workday functionality with a demonstration of a related business process in Workday Walkthroughs. This is your best opportunity to see Workday prior to end-user training, which begins in March 2024. Recordings of Workday Walkthroughs are available to anyone with a UW login ID.

The support and engagement of our campus is critical to the success of this endeavor. I want to thank you in advance for your participation in this effort to better serve our faculty, staff, and students.

May 19, 2023 ~ Introduction of Administrative Transformation Program (ATP) & Workday

The University of Wisconsin System is committed to the advancement of our shared mission across the state. To ensure future success, we must be forward thinking about the infrastructure required to support business processes and technology for all the UW campuses.

In 2019, the Board of Regents approved the creation of the Administrative Transformation Program (ATP) and charged the team with establishing a plan to streamline and standardize finance, human resources, and research administration processes across the entire UW System. This change is needed because our current technology and systems:

Limit our access to reliable data
Create burdensome workflows for administrative staff
Introduce security risks
Do not allow us to meet the ever-evolving requirements of higher education

ATP will replace much of the outdated technology we use today with the cloud-based Workday enterprise resource planning (ERP) system and a Huron Research Suite solution (Research Administration Modernization Project, or RAMP) to manage financial, human resource, and research administrative activities.

The Workday implementation relies on ATP's people-first approach to ensure we realize the benefits of improved processes, efficiencies, consistency, and transparency. Representatives from our campus have served on Design Focus and Validation Groups, as well as a Campus Readiness Team, which will provide updates as we prepare for Workday end-user training in March of 2024, ahead of Workday go-live in July 2024.

To find out more information about ATP, including inforamtion about the UW-Green Bay Readiness Team, project timeline, and links to more details regarding transformations within Finance, Human Resources, and Research Administration, please take a look at our newly-created UW-Green Bay ATP website.

The support and engagement of our campus is critical to the success of this endeavor. We want to thank you, in advance, for your participation in this effort to better serve our faculty, staff and students.

ATP TIMELINE

Workday will go live at all UW System campuses in July 2024. View the Timeline and Stages of Work.

Modules for the Research Administration Modernization Project (RAMP) will go live on separate timelines between 2022 and 2024.

UW SYSTEM ATP WEBSITE

Learn More at the UW System ATP Website