Driving Standards & Authorization

A Driver Authorization is mandatory for University officers, employees, or agents who are required to operate any vehicle while on University business.  A Driver Authorization allows authorized users to fall under the University’s liability protection while acting within the scope of their employment.  The University Driver Authorization Standards are outlined in the Department of Administration’s Policy 615 UW System Driver Authorization Policy.
 

Instructions for Obtaining a Driver Authorization

To obtain authorization for driving while on University business, make a request through the Enterprise Fleet Management System.  Once in the system, you may want to review the Portal User Guide first.   Select the Vehicle Use Agreement and fill out the form to make a request.
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Once your application is submitted, your driving record is reviewed to verify the minimum driving standards are met.  You will be notified upon approval.  Before making an application, review the minimum driving standards section below. 
 

Minimum Driving Standards

Individuals must meet the following minimum standards to be granted driver authorization:
  1. must have a valid driver license
    • Residents of Wisconsin must obtain a Wisconsin license within 30 days of establishing residency.
    • People with an out of country license (with the exception of Canada) must obtain a Wisconsin license if they want to drive a vehicle on University business.
  2. must have a minimum of two year’s driving experience.
  3. must be a minimum of 18 years of age.
  4. must have a motor vehicle driving record that meets DOA minimums.  Authorization will be denied if driving record reflects any of the following:
    • Three or more moving violations, as defined by DOA, in the past two years.
    • An Operating While Intoxicated (OWI), Driving While Intoxicated (DUI), or Blood Alcohol Content (BAC) violation within the last 12 months.
    • License has been reinstated for less than one year after revocation
Note these requirements represent a minimum driving record to qualify for authorization.  It remains the discretion of the Risk Manager to grant authorization.
 

Renewal, Termination and Suspension

Once an employee is authorized to drive in their capacity as an employee, the authorization will continue so long as they continue to be employed by UWGB and continue to maintain an appropriate driving record.  An annual driving record review of all University employees who have submitted a Vehicle Use Agreement is conducted by the Wisconsin Department of Administration.  An employee who no longer meets the University Driver Authorization Standards for operating a University vehicle shall have his or her agreement suspended until such time that it can be demonstrated the standards have been met again.
 
  • Students who obtain authorizations within an academic year will be purged from the authorization list on August 31 of the academic year.  It will be necessary for the students to re-submit the Vehicle Use Agreement after September 1 of the next academic year to renew their authorization.
  • All employees or students are required to report immediately to Risk Management any conviction or other action, which would negatively affect the minimum driving requirements.
  • All employees and students must maintain a valid driver license in good standing to maintain authorization and shall report immediately the expiration, suspension or revocation of driver licenses. 
  • Employees and student will receive a notice of termination or suspension if the Wisconsin Department of Motor Vehicles Report shows reason to remove authorization.