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Dissertation, Project & Thesis

Congratulations on reaching the final piece of your graduate journey! Below is the step-by-step process of writing, defending, and archiving your thesis, dissertation, or capstone project. Please email the Office of Graduate Studies with any questions.

1. Approval of Candidacy

Approval of Candidacy (GR-2 Form) for graduate degrees is a confirmation that your research proposal has been approved by your thesis, dissertation or project committee. You must initiate the form and send it to your committee members and the Associate Vice Chancellor for Graduate Studies and Research for review and approval. There are guidelines to help you to prepare your proposal.

Complete the appropriate GR-2 eForm.

2. Presentation

Defenses and presentations are major components to the thesis, dissertation and project process.

If you are defending your thesis after the last of classes or are accessing university resources to complete a project, thesis or dissertation, additional forms are required.

3. Review

Final documents will become part of the permanent collection of the UW-Green Bay Cofrin Library, and may be widely circulated. It is important that you follow format and style requirements to ensure the final document of the highest quality. You must submit your final document to the Office of Graduate Studies for a style and format review within 20 calendar days after the last day of your graduation term.

The Office of Graduate Studies will review your document based on the following guidelines:

4. Archiving

Archiving your thesis, dissertation or project gives current and future students the opportunity to access the high-quality research you produced. Archiving cannot be completed until steps one through three on this page are completed in full. The University subscribes to a library service that publishes your thesis or dissertation, and makes it available for others to find and read.

The last step of the manuscript review process is to submit the final approved version, the signed title page, and your Release of Rights Form to ProQuest by following the UW-Green Bay Libraries submission guide. This guide will walk you through creating an account with ProQuest, and takes you through the process of submitting your materials. If you do not wish to share your work on ProQuest, complete the Archive Waiver eForm.

You must submit the following items to ProQuest within 42 calendar days after the last day of your graduation term:

After all items are sent to ProQuest, the Office of Graduate Studies will professionally print and bind physical copies for you at your request. Physical copies are optional for all programs with the exception of MS Environmental Science & Policy; if you are in this program, please consult with your faculty advisor to determine if physical copies are required. All physical copies are at your expense.

To search past graduate student thesis, dissertation or project documents, please visit:

Marci Hoffman, Graduate Studies staff

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Our graduate studies office is here to help—if you have questions about how to access resources, get in touch with one of our team, like Marci Hoffman, Graduate Programs Manager.

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