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What is Records Management?

Records Management is the official term for controlling all the records we create during the course of our daily work.

Why would anyone care about my records?

Because we are state employees, our paperwork is a state public record. We cannot discard any records that may be deemed of administrative or historical value. Conversely, some of us tend to hang on to every type of record just in case and are overwhelmed by the sheer volume in our file cabinets and computer drives. Records Management lets us know specifically what is OK to discard and when; what must be kept in our files and for how long; and what should be transferred to the University Archives for permanent retention.

It is important to realize that State and Federal Laws apply to all records we create as public employees, regardless of form or format.

What is considered a record?

What are the laws?

I don't have time for this! Do I really need to do this?

Yes. It is illegal for any UW-Green Bay employee to destroy a public record in their office without an approval from the Public Records Board.

Don't despair! It's not as difficult or as time-consuming as you might think. The Archives staff is here to help.

State Required Training