COVID-19: See our Phoenix Forward page

Student Org Leaders FAQs for Winter 2021

This FAQ will be updated as often as seems needed. If you have questions that you do not see the answers to here, please email them to me at --- if you are wondering about something, chances are so are other people!
  • How do I get help?
    Contact John in Student Life. The best way is to video call me on Microsoft Teams (Landrum,John). You can also call me at (920) 465-2532, or email
  • Can we still hold org meetings?
    See “Covid-19 General Campus Event Policies” at  While we encourage meeting on line when possible, you can now reserve spaces in the Union for meetings and events.  All rooms have reduced seating capacities to accomodate social distancing.  You will be expected to maintain social distancing and stay "masked up".  An Event Health & Safety Monitor (this is a trained faculty or academic staff person--like your advisor) IS required for meetings/events where more than 9 people are going to attend.  Your advisor can sign up to be a Health & Safety Monitor here.  You will also need to have a Facility Action & Safety Plan completed and approved. That form is available through Union Reservations and by clicking here.
  • How about if we just meet in-person outside?
    You can definitely do that.  First, consider whether you really need to meet in person.  Second, limit your group size to 10 or less, wear masks, and keep your 6 feet of social distancing.  A better question is "why meet outside?"  The Union still has rooms available for needed meetings.
  • Are masks required at our in-person meeting with under 10 people?
    Yes. Low-risk gatherings in-person of no more than 10 people can still be held, provided social distancing guidelines are followed and face protection is worn. See “Covid-19 General Campus Event Policies” at
  • What if we want to plan an in-person event with more than 10 people?
    See “Covid-19 General Campus Event Policies” at Note special that, among other things, events like these must:
    1. include a faculty or staff member as an Event Health & Safety Monitor who will be present during the event
    2. have a Facility Action & Safety Plan completed and approved. That form is available through Union Reservations and by clicking here.
  • What rooms are available for org meetings and events?
    The University Union, The Kress Center and the Weidner Center have spaces available for events. Academic spaces are not available for reservation.
  • How do we know about the social distancing requirements for different spaces in the Union?
    The Union has developed plans for reservable rooms that account for social distancing. Those plans are available through Union Reservations.
  • Can we have food at in-person meetings and events?
    See “Covid-19 General Campus Event Policies” at
    All events on-campus that include food must utilize University Dining & Catering or an approved licensed off-campus vendor and food items must be individually packaged. The following commonly shared food (pizza, buffets, build your own sandwiches or common snacks) are not permitted.
  • Is Org Travel Permitted?
    Not until at least after July 31, 2021.  Please see:  the Interim Student Org Travel Policy. 
  • Is fund raising impacted?
    Bake sales are suspended for the fall and spring.  Other fund raisers will be evaluated on an on-going basis. Initiate your planning process by completing the Fund Raising Form in MyOrgs.  All sales must be  "touchless"-- MUST use passpoints machine (students can add money to passpoints at the UTIC).
  • What about our SUFAC money?
    SUFAC org money has to be spent on the purposes for which it was allocated. If those purposes have or need to be changed, you can contact SUFAC directly at to ask about a reallocation.
  • How do we spend our org money/get our org mail/arrange for storage drawers?
    The Organization Finance Office (OFO) has been closed. The duties of OFO are being distributed to other Union staff. The FORMS section of MyOrgs is a good place to start.  You can now find forms for: placing a DigiCopy order, requesting food service, and ordering supplies and other things.  When mail comes in, you will be notified as usual.  FOr smaller envelopes the pickup point is still in Student Life, near John's office.  For largwer packages, the pickup will be at the University Ticketing and Information Center (UTIC).  To get a storage drawer or keys, you'll need to see John or Tina in Student Life--email first to to make sure one of us is available.
  • Is OrgSmorg being impacted?
    Yes, OrgSmorg for Spring 2021 will be a smaller, more covid safe event called "Meet the Student Orgs".  It will be on Thursday March 5, from 11-1 and 5-7 in Phoenix BC.  Some orgs will be participating in-person, some on-line in TEAMS, and some orgs will be doing both.
  • Is there Promotional Booth Tabling now?  Yes, the Union will have 5 reservable tables at which you may do promotions.  Contact Union Reservations to get started.  You need to have a way to do things at the booth "without contact"-- no paper sign ups, no hand-outs.