Fine & Lending Policies


If you are a UW-Green Bay student, faculty, or staff member, your UW-Green Bay ID is your library card; please bring it with you to check out materials. If you are from another UW school, a local high school, or elsewhere in Wisconsin, please bring your UW ID, NEWIL, or NEW ERA card to the 2nd or 3rd floor desk to check out materials. For more information on these forms of ID, see Services for Visitors page.

For our full circulation policy, please see our policy document.

Loan Periods*

  General collection 14 day loan 7 day loan 3 day loan
Current Fac/staff/grad Semester AV media, laptops, GoPros Most equipment, reference, maps Journals/periodicals
Undergrad 28 days AV media,
Most equipment, reference, maps None
Community 28 days AV media Reference None
UW borrower 28 days AV media Reference None

*Loan Periods for different items may vary between UW-Green Bay campus libraries. For specific lending periods, please contact your local library staff.


  • No renewals - Equipment, Reference, Reserves
  • 1 renewal – AV media
  • 2 renewals – General Collection for Undergraduates/UW borrowers/community
  • 3 renewals – General Collection for Faculty/staff/graduate students

Number of Checkouts

UW faculty, staff and students are not limited to a number of checkouts except on equipment. Equipment is limited to one of each type of item. Community members are limited to 10 items. Equipment is available for current UWGB faculty, staff, and student checkout only.

Borrower’s Responsibilities

  • Borrowers are responsible for items checked out to them.
  • Borrowers are responsible for renewing or returning items by their due date.
  • Borrowers who return library materials damaged will be assessed a repair charge. If the item may not be repaired, the borrower will be responsible for paying the full replacement fee and any other associated fees
  • Borrowers who lose items will be responsible for overdue and replacement fees.

Fines and Overdue Fees

Item due notices are sent out by email, campus mail, or US mail the day the item is due. If an item is returned late or damaged, there may be replacement costs, processing charges, and/or overdue fees associated with it. Patrons with fines $5.00 and over will be blocked from further check out privileges.

  Overdue charge Maximum overdue Lost after Replacement fee Reduce fine if returned?
General collection None None 30 days overdue $100 (or actual cost, whichever is higher) Yes within 9 months
Reference $5 per day per item $15 7 days overdue Actual cost Yes, within 9 months
Equipment $5 per day per item $15 7 days overdue Actual cost Yes, within 30 days
1,3,7, or 28 day reserves $5 per day per item $15 14 days overdue $100 Yes, within 30 days
3 hour reserves $5 per hour per item $15 14 days overdue $100 Yes, within 30 days
Reservable room keys $5 per hour per item $15 14 days overdue $200 Yes, within 30 days
Reservable Equipment $15 per day per item None 7 days Actual cost of item Yes, within 30 days

Fine Appeal

You may submit a fine appeal within 21 calendar days from the fine notice. To submit an appeal, fill out the UW-Green Bay Libraries Fines Appeal Form through one of the options provided below. Notices are sent to your UWGB email address. Appeals will be answered within two weeks from the date submitted. Decisions are based on a statement provided by the patron, the patron’s library record, previous appeals made by the patron, the total amount due on the account, and any other relevant information. It is very important to be specific with details of the appeal. All reasonable concerns related to library charges will be considered.

The following are NOT considered reasons on which an appeal may be based:

  • Lack of understanding of library circulation policies
  • Non-receipt of notice
  • Forgetting due dates
  • Disagreement with the library fine/fee structure
  • Inability to pay fines/fees
  • Materials loaned to a third party
  • Materials returned to the wrong library
  • Being out of town

The decision made between the borrower and the library is final and binding. If you wish to appeal a library fine, you can fill out the online Library Fines Appeal form, or print and fill out the Library Fine Appeal form, make a copy for your files, and mail it to:

Circulation Department
David A. Cofrin Library
UW Green Bay
2420 Nicolet Drive
Green Bay, WI 54311-7001

For our full circulation policy, please see our policy document.