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Fine & Lending Policies


If you are a UW-Green Bay student, faculty, or staff member, your UW-Green Bay ID is your library card; please bring it with you to check out materials. If you are from another UW school, a local high school, or elsewhere in Wisconsin, please bring your UW ID, NEWIL, or NEW ERA card to the 2nd or 3rd floor desk to check out materials. For more information on these forms of ID, see Services for Visitors page.

For our full circulation policy, please see our policy document.

Loan Periods*

 Patron TypeGeneral collection14 day loan7 day loan3 day loan1 day loan3 hour loan
Current Fac/staff/gradSemesterAV media, GoProsMost equipment, reference, board games, dice, RPGs, and maps Journals/ periodicals, video game consoles and video games Media room remotes, headphones, calculators 3-hour reserves, reservable room keys 
Undergrad28 daysAV media,
Most equipment, reference, board games, dice, RPGs, and maps 3-day reservesMedia room remotes, headphones, calculators, video game consoles and video games 3-hour reserves, reservable room keys 
Community28 daysAV mediaReferenceNoneMedia room remotes, headphones, calculators None
UW borrower28 daysAV mediaReferenceNoneMedia room remotes, headphones, calculators None

*Loan Periods for different items may vary between UW-Green Bay campus libraries. For specific lending periods, please contact your local library staff.


  • No renewals - Equipment, Reference, Reserves, Video games, and consoles
  • 1 renewal – AV media
  • 2 renewals – General Collection for Undergraduates/UW borrowers/community
  • 3 renewals – General Collection for Faculty/staff/graduate students

Number of Checkouts

UW faculty, staff and students are not limited to a number of checkouts except on equipment. Equipment is limited to one of each type of item. Community members are limited to 10 items. Equipment is available for current UW-Green Bay faculty, staff, and student checkout only.

Borrower’s Responsibilities

  • Borrowers are responsible for items checked out to them.
  • Borrowers are responsible for renewing or returning items by their due date.
  • Borrowers who return library materials damaged will be assessed a repair charge. If the item may not be repaired, the borrower will be responsible for paying the full replacement fee and any other associated fees
  • Borrowers who lose items will be responsible for overdue and replacement fees.

Fines & Overdue Fees 

Item due notices are sent out by email, campus mail, or US mail the day the item is due. If an item is returned late or damaged, there may be replacement costs, processing charges, and/or overdue fees associated with it. Patrons with fines $5.00 and over will be blocked from further check out privileges.

 Item TypeOverdue chargeConsidered lost atReplacement costReplacement cost waived if item is returned within** 
General collectionN/A 30 days past due date $100* 9 months of the lost date 
Equipment, video games & consoles$5 per day, max $157 days past due dateActual cost of item30 days of the lost date 
Reference, RPGs, board games, dice $5 per day, max $157 days past due dateActual cost of item9 months of the lost date 
Reserves – 1, 3, 7, and 28 day $5 per day, max $1514 days past due date $10030 days of the lost date 
Reserves – 3 hour $5 per day, max $1514 days past due date $10030 days of the lost date 
Reservable room keys$5 per day, max $1514 days past due date $20030 days of the lost date 

*Some items are charged a replacement fee at the actual cost of the item
**Overdue fines will still apply

Fine Appeal

You may submit a fine appeal within 21 calendar days from the fine notice. To submit an appeal, fill out the UW-Green Bay Libraries Fines Appeal Form through one of the options provided below. Notices are sent to your UW-Green Bay email address. Appeals will be answered within two weeks from the date submitted. Decisions are based on a statement provided by the patron, the patron’s library record, previous appeals made by the patron, the total amount due on the account, and any other relevant information. It is very important to be specific with details of the appeal. All reasonable concerns related to library charges will be considered.

The following are NOT considered reasons on which an appeal may be based:

  • Lack of understanding of library circulation policies
  • Non-receipt of notice
  • Forgetting due dates
  • Disagreement with the library fine/fee structure
  • Inability to pay fines/fees
  • Materials loaned to a third party
  • Materials returned to the wrong library
  • Being out of town

The decision made between the borrower and the library is final and binding. If you wish to appeal a library fine, you can fill out the online Library Fines Appeal form, or print and fill out the Library Fine Appeal form, make a copy for your files, and mail it to:

Circulation Department
David A. Cofrin Library
UW-Green Bay
2420 Nicolet Drive
Green Bay, WI 54311-7001