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Alternative Formates

What are Alternative Formats?

Student Accessibility Services (SAS) will provide print materials in alternative formats for students that are eligible for this accommodation. Alternative formats include but are not limited to e-text, audio, large print and braille. Most textbooks are converted into an accessible electronic PDF file, which is downloadable from GB ACCESS. SAS will try to honor the student preferred format to the best of our ability.


Due to the nature of obtaining and converting print materials, it is essential that requests are made as early as possible, but no less than 6 weeks. All students needing this accommodation also have priority registration for their courses, assuring the possibility for a timely request for materials for the next semester.
  1. If you haven’t applied for Academic accommodations yet, you will have to do that first.  Click on the Applying for Academic Accommodations tab on the left to learn more.
  2. Identify materials you plan to request in alternative formats, by contacting your instructors and checking book information in your Student Center.
  3. Check for existing sources of materials that may provide you access without needing to submit an accommodation request.
    1. Project Gutenberg (electronic text of books out of copyright) – You can download them without submitting a request to the Alternative Formats Coordinator.
    2. Bookshare – Free service for people with print disabilities. You can download them without submitting a request for Alternative Formats.
    3. Purchasing or renting audio or e-books instead of print books.
  4. Generate (or revise) your class-specific Faculty Notification Letters in GB ACCESS.
  5. Submit your alternative format requests in GB ACCESS. Click here for information on how to do this.
  6. Submit your receipts or proof of purchase in GB ACCESS. Click here for information on how to do this.
  7. Review your alternative format requests and their status in GB ACCESS under LIST BOOKS CURRENTLY BEING PROCESSED FOR (TERM).
This letter is intended for students emailing their faculty to find out what the readings will be for full semester courses. We suggest that you copy and paste the text below into your email program. Then, edit and personalize the letter as appropriate. 
[Subject Line]: Reading materials for <INSERT COURSE NAME/NUMBER>


My name is <INSERT YOUR NAME> and I am enrolled in <INSERT COURSE NAME/NUMBER> for <INSERT SEMESTER>. I am approved for Alternative Format as an accommodation through the Student Accessibility Services office ( This service provides reading materials in formats that are accessible for students.
I am requesting your assistance in providing me with the following information regarding any reading materials that will be used in your course, so I can determine which materials need to be obtained and converted to an alternative format.  Because of the time it can take to obtain and convert materials, it is important to start this process well before the semester begins.
Would you please send me a detailed list of any reading materials (including textbooks, reading packets, class handouts, library reserve materials, readings posted on web pages, e-reserves, lab manuals, etc.) we will be using during the semester that are not already entered in SIS or the bookstore.
Reading Type: Textbook, reader, handouts, web links, e-reserves, lab manual, etc.
Copyright and/or edition:
ISBN Number (if known):
Bookstores, copy stores, or other source where available:
Is a previous edition an appropriate substitute?  If so, what edition(s)?:
Thank you for your assistance.  If you have any further questions, please contact me or Student Accessibility Services at (920) 465-2841 or