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2024-2025 Administrative Calendar

Current Year: 2023-2024 | Previous Year: 2022-2023

Date Activity
June 1New Faculty position requests due to Academic Deans
July 1New Faculty position requests due to Provost 
August 1Provost and Deans will decide on new Faculty positions by this date (102/103 funded)
August 26First day of 2024-2025 appointment period (9 months)
Early September Assistant or associate teaching professor informs the unit chair of their desire to seek promotion by submitting profile through the title review request 
September 15New faculty position requests due to academic deans of new 131 funded positions (subject to project enrollment growth)
September 22Chairs (Program/Unit/Grad) submit Spring & Summer 2025 timetables into workflow in CLSS 
September 29Associate Deans approve Spring & Summer 2025 timetables in CLSS
September 30Spring & Summer 2025 timetables close for classroom assignments. ( September 30th through October 13th)
October 1PARS due to SOFAS for AY 2023-2024
October 14Spring & Summer 2025 timetable review by RO and Associate Deans (October 14th through October 20th)
October 15Requests due to Provost for new 131 funded positions (subject to projected enrollment growth)
October 21Publish Spring and Summer 2025 Schedule of Classes
October 28J-Term 2025 registration begins
October 31 The Vice Chancellor and Chancellor group will meet by this date to determine what instructional positions will be funded through 131
November 1Recommendations from Executive Committee Chairs for promotion to Associate Professor or Full Professor due in appropriate Dean's office
November 4Spring 2025 priority registration begins
November 8Recommendation/approval from the Unit Chair for Assistant/Associate Teaching Professor promotion due to the appropriate Dean through BP Logix
November 15RO syncs Fall 2025 J-Term 2026, Spring 2026, Summer 2026 terms into CLSS
November 15Requested promotion recommendations from Dean sent to Personnel Council & Committee of Six
November 18Promotion recommendation for Assitant/Associate Teaching Professor requested by Dean to the Personnel Council if Dean disagrees with Executive Committee's recommendation
December 14Fall 2024 Commencement
December 15Programmatic and curricular changes submitted to Courseleaf, approved at the unit level and started into workflow
January 3Faculty send lab mod requests to Unit Chair/Director for review
January 10Unit Chairs/Directors rank their area's requests using the lab mod summary sheet and submit to Dean/Division head
January 15Programmatic and curricular changes approved by the Deans.  Other catalog changes submitted to Courseleaf.  Narratives/overviews started into workflow
January 17Recommendations for promotion to Associate or Full Teaching Professor from Personnel Council due in Dean's office
January 17Recommendations for promotion to Associate or Full Professor from Personnel Council and Committee of Six due in Dean's office
January 24Each Dean/Division head ranks their area's lab mod requests & submits to the review committee via TEAMS
January 31Special Course fees due to budget office
January 31First day lab mod review committee (Deans, CIO) will review requests. This review extends through February 28.
February 9Chairs (Program/Unit/Grad) submit Fall 2025 and J-Term 2026 timetables into workflow in CLSS
February 15Programmatic and curricular changes approved by GEC, AAC and GAAC
February 16Associate Deans approve Fall 2025 and J-Term 2026 timetables in CLSS
February 17Fall 2025 and J-Term 2026 timetables closed for classroom assignments (February 17 through March 2)
February 28Lab mod review committee sends recommendations to the Provost
February 28Recommendations for promotion from Associate/Full Teaching Professor due from Dean to Provost (through BP Logix)
February 28Recommendations for promotion from Associate Professor to Full Professor and tenure recommendations due from Dean to Provost
March 1First semester reviews for NEW faculty and Teaching Professors hired in August due to HR.
March 1Annual reviews (annual performance and post-tenure) for faculty and continuing Teaching Professors due to HR. 
March 3Fall 2025 and J-Term 2026 timetable review by RO and Associate Deans (March 3 through March 14)
March 8Emeritus nomination letters due from Unit( for faculty) or Supervisor( for staff) to Dean(faculty) or Divisional Leader(staff, if nominated by someone other than the Divisional Leader)
March 17Catalog published
March 17Publish Fall 2025 Schedule of Classes
March 17Publish J-Term 2026 Schedule of Classes
March 17Summer 2025 registration begins
March 18Emeritus nomination letters signed by this date by Dean (for faculty) or Divisional Leader (for staff)
March 21Emeritus nomination letters signed by this date by Provost (for faculty) or Area Leader (for staff)
March 21University Staff, Non-instructional Academic Staff and Limited employee performance evaluations due in HR
March 21Deans to report renewals to Provost
March 21Sabbatical submissions for 2026/2027 due in the Associate Provost for Academic Affairs office
March 31Fall 2025 priority registration begins
Early April The sabbatical submission deadline will be in the Spring semester each year and the due date may flex.  Please coordinate requests with the Associate Provost.
April 1Final Emeritus status letters due from Chancellor's office to the candidates.  This notification will also cc SOFAS and HR.
April 3First date lab mod award notifications could be sent out
April 28Chancellor sends recommendation for promotions to Board of Regents
May 17Spring 2025 Commencement
May 25Last day of 2024-2025 appointment period (9 month)