Staff Conduct & Safety

Prohibited Conduct

Prohibited Conduct is considered any conduct according to University’s Title IX | Compliance & Integrity (wisconsin.edu) and the following prohibited behaviors:

• Conduct that violates the law (e.g., child abuse, child sexual abuse, protected class discrimination, emotional abuse, hazing, indecent exposure, child pornography, neglect, physical abuse, sexual abuse, and sexual harassment)
• Conduct that violates UW System policies
• Actions that are found to constitute Bullying or Grooming
• Infringement on privacy of Youth Participants in situations where they are using restroom facilities, changing clothes or taking showers except in situations where health and safety are required
• One on One Conduct:  Staff should never be with a youth participant in a one on one setting.   Exception:  Designated Individuals may have one-on-one in an instruction, if activity is observable and interruptible. 
• Restroom Use:   If accompanying a single child to a restroom, check first for suspicious activity in the restroom, then exit and permit the child to use the restroom alone
• Use of Cameras/Video Devices:  Inappropriate use of cameras, imaging, or digital devices are prohibited. Use of such devices capable of recording or transmitting visual images in shower houses, restrooms, or other areas where privacy is expected by participants is prohibited and may be subject to search if suspected prohibited conduct activity occurs
• Use of alcohol when engaged in Covered Activities.  Minor serving staff may not consume alcoholic beverages or any non-prescribed controlled substance specified on the premises of the program, or be under the influence of the same during the program’s hours of operation
• Any conduct that is outside of NCAA Recruitment Compliance
• Any conduct or retaliation conduct that is outside of UW-Green Bay Harassment and Discrimination Policy
• Overnight Activities:  Designated Individuals will directly supervise youth in overnight activities.   Entering a youth participant’s room, bathroom facility, or similar area without another Designated Individual in attendance except in emergency situations is not permissible, nor is it permissible to share a bed or sleeping bag with a minor
• Overnight Activities:  Adults are not permitted to share a bed or sleeping bag with a youth participant
• Exceptions to prohibited conduct may occur where a familial relationship exists and in emergency situations

Mandated Reporting

All Incidents with minors shall be reported immediately to the Program Facilitator and University Police at 920-465-3200.  All staff or volunteers of a Covered Activity must comply with obligations within this section and Executive Order 54.  Incidents include, but are not limited to: 

• Incidents of prohibited conduct that have been observed or disclosed.
• Incidents of serious physical harm requiring professional medical attention.
• Suspicious or observed inappropriate behaviors by either an adult or youth participant.
• Any suspected physical abuse, neglect, or sexual abuse of a minor.
• Incidents involving sexual assault and/or misconduct of a minor must be immediately documented and escalated to the institution’s Title IX coordinator at 920-465-2210.
• Incidents of illegal or unauthorized drug use.
• Lost participant.
• Behavior issues or accidents not involving physical harm.
• All employees who will be present during the Covered Activity have been advised of their obligations to report an Incident or threat of child abuse or neglect, or learn of an incident or threat of child abuse or neglect.

Safety Plan

Adhere to protocol for emergency situations that identify escalation reporting of incidents relating to prohibited conduct, mandating reporting, and other incident activity protocols required for this event.  All staff, agents, or employees participating in this event will be trained on the requirements established herein.

All events must adhere to requirements pertaining to this activity established within ATCP 78 and DCF 252, including, but not limited to:

• Have an available first aid kit on premises
• Identify a staff member in the supervision ratio who is CPR certified (unless event hosts a medical provider per DCF 252.44.6(b).
• Provide non-emergency transportation to a local health care facility if needed during daytime sessions.