Youth Protection

Protecting minors on campus is not just a good idea, it’s part of Wi. Stat. 48.981 and the Clery Act.  From these statutes, Regent Policies were put into place (see Related Documents below).  Coming in 2023 is the UW System Administrative Policy #625 for youth protection.  This policy sets minimum standards to protect minors on our campus.  It is the SRCs role to implement this policy on our campus and equip departments with the tools they need to ensure the protection of all minor’s visiting UWGB. 
To comply with UW System #625, the UWGB Youth Program SOP was written to provide guidance for what is required at UWGB.  This SOP outlines how UWGB is implementing the Regent Policy #625, what is required from all parties seeking to hold activities on our campus where minors are in attendance, and how we document our compliance. 

Participating with Minors

At a minimum, employees, staff, or volunteers participating with minors during campus activities, should review the Staff Participation Acknowledgement.  Policy requires individuals involved in activities with minors will:
  • Complete a Criminal Background Check
  • Receive training on Prohibited Conduct and Mandatory Reporting Responsibilities
  • Be aware of the event’s Safety Plan
If you are considering serving at an UWGB event that will have minors, be aware of these requirements.  The activity Sponsor or Program Facilitator will coordinate this process with you. 

Hosting a Youth Event, Camp or Clinic

If you are considering coordinating an event with minor participants you are required to:
  The documents required to comply with UW System Administrative Policy #625 are based on the organization providing direct oversight or "custodial care" of minors during the activity.   The Event Matrix provides guidance on the various program types and what will be needed. 

Supporting program documents will be maintained by each department. 
  • Staff Rosters should document the staff/volunteer name, date of birth, and that individuals completed the CBC and training.
  • Youth Rosters should document the participant name, contact information, and emergency contact information.

Program Support

For questions or assistance in this process, contact

Our Camps and Clinics Outreach also trains staff and volunteers annually on the overnight recreational youth requirements mandated by Wisconsin Department of Health Services Chapter 175.
Related Documents
Wi. Stat. 48.981
Title IX | Compliance & Integrity (