Coach Bus Rental (For Inter-State and Intra-State Travel)

Contract #: GBTO 6656
Contract Administrator: Tory Ortscheid ext 2598

Contract Term: 7/1/2018 - 6/30/2021

Payment Options: Purchase Order or Purchasing Card

Vendor: Kobussen Buses Ltd
W914 Cty Rd CE, Kaukauna WI 54130

Contact: Amanda Casey @ 920-766-0606 ext 1121 
Call to Order/Expedite: 920-766-0606 or 1-800-447-0116
Invoice Information: 920-766-0606 

Ordering Information: Every attempt will be made by the University to give the Contractor at least ten (10) days notice prior to the date of the charter, but the Contractor must accept forty-eight (48) hours notice in the case of emergencies or unforeseen circumstances. Contact the contract administrator if the Contractor cannot comply with this requirement.

Late Pick Up Penalty: A late penalty may be assessed against the total value of the trip if the Contractor does not pick up on time as required:

Late (from scheduled departure time) Charge
10 minutes 10%
30 minutes 25%
60 minutes 50%
 

The charge may be waived during periods of severe weather or when conditions, as determined by the contract administrator, indicate the delay was unavoidable. Determination by the contract administrator is final.
 

COACH BUS FY19

Kobussen

Bus Size

Cost Per Live
(Mile)
Min. Charge
(Time)
Hourly Charge
(Time)
Max. Charge
(Time)
24 or Less $1.75 $150 $45 $540
27-34 Standard $1.95 $200 $50 $600
47 (RR/DVD) $2.90 $300 $63 $1,000
56(RR/DVD/Xtra Luggage) $3.05 $400 $68 $1,200

RR = Restroom
STOR = Storage
DVD = DVD Capabilities

*Cost is the greater of the two calculations. You are charged for either mileage or time, not both.

The per mile & per hour charge is based on pick up from and return to the University, therefore, the deadhead rate is seldom used. 

Other Information:

  • Kobussen maintains 11 - 56 passenger motor coaches and 2 - 27 passenger mini motor coaches that are wheel chair accessible. Each unit may handle up to two wheel chairs. For each wheel chair transported ambulatory capacity is reduced by four.

  • Overnight layover charge is $30 (UWGB reserves and pays for driver's room).

  • The 56 & 47-passengers are deluxe units with extra storage capacity, if needed.

  • All units are equipped with cellular phones with a direct line to the main office and two-way radios with a private frequency. 
     
  • Tolls, parking and ferry charges are billed at actual cost. Relief driver charge to meet Federal hours of services requirements are billed at $0.48 cents/mile.

  • Free WI-FI is available on 56 passenger coaches.

Cancellation charges: Kobussen will charge $50.00 cancellation fee for any trip cancelled within 24 hours of departure time. Exceptions would be for weather related cancellations. If driver is in route to pick up, group will be charged minimum or actual whichever is greater.