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Purchasing Card

Important Changes to UWGB Purchasing Card (P-Card) Processing

UW-Green Bay Purchasing has transitioned from the manual system of pcard documentation to an online, digital reconciliation and reallocation module in the Shared Financial System (SFS). This transition to the P-Card Module will change how cardholders and approvers reconcile (including adding attachments and providing the business purpose), reallocate funding, and approve transactions.

The Go-Live date for the P-Card Module is Monday, March 20, 2023 to coincide with the beginning of a new P-Card cycle. Any transactions made BEFORE March 20th will need to be reconciled the manual way. Any transactioins you make on your p-card as of March 20th will need to be reconciled in the SFS P-Card Module.

Purchasing Card (P-Card) Module

Purchasing Card Module Training & Documentation (Campus Credentials Required for Access)
After clicking on the above link, you will need to sign in with your campus credentials. Scroll down until you find Module Documentation & Training, find and click on PCard - Procurement Card.

PCard Module Demonstration Video

PCard Manual (View/Print Entire Manual, Microsoft Word Document)

University of Wisconsin-Green Bay utilizes the UW System Purchasing Card Program designed to expedite the purchasing process and reduce the costs associated with processing low-dollar ($5000), best judgment orders for official University business needs. Widespread merchant acceptance and flexible purchasing power in the hands of the buyer add convenience, efficiency and value to the purchasing process.

The VISA Purchasing Card payment system is an individual bill/central payment system. You, the cardholder, receive a monthly account statement for information and reconciliation purposes only. An electronic billing file is sent centrally to the accounting system (Accounts Payable), together with a summary of all charges with supporting detail. Accounts Payable makes one payment to VISA on behalf of all cardholders. Expenditure transactions are processed through the agency’s accounting systems (PeopleSoft) and posted to the various departmental accounting code combinations.

Key Contacts

The following contacts are available to provide assistance, answer questions, or help solve any problems that arise:

University Purchasing Card Administrator

Purchasing Department, 920-465-2093

  • To apply for a Purchasing Card
  • For questions about policies and procedures
  • To replace damaged cards
  • For assistance with suppliers
  • For account inquiries
  • For billing information
  • If you didn’t receive your monthly statement
  • PCard limit changes
  • Notification that PCard was already reported lost/stolen to US Bank
US Bank Customer Service: (800) 344-5696
  • To determine reason card transaction was denied
  • To report lost or stolen cards
  • For questions about your statement
US Bank Fraud: (800) 523-9078
  • Unknown transaction on your statement
  • Note: US Bank will never contact you via Email