Poster Posting Policies

The University Union offers bulletin board space to UW-Green Bay on-campus customers at no charge*. The purpose of posting is to promote events, services, or specials at UW-Green Bay.

Artwork Guidelines

  • Any postings promoting an event must be open to all UW-Green Bay students or be of public interest to the UW-Green Bay community.
  • All event-based postings must contain, in clear and conspicuous lettering, the following information:
    • The University sponsor department or organization of the event
    • The date and time for the event
    • The name of the event and its purpose
    • Location of the event
    • Accessibility Statement at the bottom of the poster, in at least 12 pt font
      • “If you have a disability and would like to discuss accommodations, please contact [Department Name and email and/or phone number].”
    • All postings must follow the educational mission of the University. Any racist, degrading and/or potentially offensive content is not allowed and is subject to immediate removal.
  • Poster Size
    • The ideal poster size is 11x17” (portrait). 8.5x11” flyers are also permitted.
    • If a customer wishes to display a poster larger than 11"x17," they should contact the University Reservations to reserve a banner space
  • Advertising of alcohol or controlled substances is not allowed.
  • If an event deals with sensitive topics, such as sexual assault, harassment, etc. a copy must be sent to the Dean of Students Office for prior approval.
  • Posters that are posted outside of designated bulletin boards, such as on walls or pillars, will be removed immediately.
  • The University Union Marketing Department reserves the right to remove any posters that violate this policy.

Posting Process

  • Up to four posters may be dropped off to the University Ticketing & Information Center, located on the main level of the University Union. Internal customers are not permitted to post their own posters on bulletin boards in the University Union.
  • Apart from the University Union and Student Engagement Center, departments are allowed a maximum of three posters up at one time.
  • The client understands that they are not guaranteed bulletin board space, and they should be proactive about checking with the University Union Marketing Department to see if space is available.

Timeline

  • The adequate time to market an event is two full weeks prior to the event. All customers are encouraged to drop off their posters at least two weeks prior, but no later than one week prior, to their event date.
  • Postings are maintained twice per week by the University Union Marketing Department. Posters are subject to immediate removal once the advertisement has expired, and new postings will be displayed within three business days after drop off.
  • The University Union Marketing Department will not put up any posters in which the display time would be less than two business days.

Types of Advertisements & Display Times

  • Event Posters and General Services Posters
    • Posters may be displayed for a maximum of two weeks.
  • Recurring Events (Ongoing events or meetings, semester-long programs)
    • Departments that host recurring events are encouraged to consolidate the amount of information they are displaying as much as possible. Rather than displaying several posters of the same event with different dates, a series poster should be created with all dates for the event.
    • One poster may be displayed for the entire period of the recurring event or for one academic semester (whichever comes first), on one bulletin board of the client’s choice. The client may request that their posting is displayed on an additional board if space allows, at the discretion of the University Union Marketing Department.
  • Recruitment Periods (Call to join student organization, Honors Societies, etc)
    • If there is a specific recruitment period, posters may be displayed for a maximum of two weeks.
    • If recruitment is ongoing, one poster may be displayed for the entire period (up to one academic semester) on one bulletin board of the client’s choice.
  • Other
    • Any other types of advertisements must be approved by the University Union Marketing Department. Please email a copy of your poster to uumarketing@uwgb.edu for review and approval.

Special Considerations

  • It is understood that some events or promotions may need to be advertised longer than the typical timeline. Customers who wish to inquire about alternative timelines may contact the University Union Marketing & Graphic Design Specialist. Accommodations can be made to customers who reach out in advance, at the discretion of management.

Internal vs. Public Boards

  • Internal bulletin boards will be used to display events for the UW-Green Bay community. These events are sponsored by a UW-Green Bay department or recognized student organization.
  • Public bulletin boards are open to members of the public as long as they follow the posting guidelines and are relevant to the UW-Green Bay community. They are located in the following areas:
    • Board 1: Main Level of the University Union next to the Phoenix Bookstore, in the entryway from the Student Services Patio
    • Board 2: Lower Level of the University Union next to the housing entrance stairs
    • Board 3: Lower Level of the University Union in the hallway that leads to the Christie Theatre
    • Board 4: Lower Level of the University Union in the hallway leading to Student Services

Posting Outside of the University Union
 

Open Posting: 9
Customers may visit the following locations to post their posters in the indicated areas.
Customers are responsible for removing the posters once their advertisement has expired.
University Building Poster Quantity Location
Cofrin Library 2 Walkway between Student Services and Cofrin Library (both sides: 2)
Instructional Services 1 Board to right of Entry to IS1004
Lab Sciences 1 Entry from walkway between Environmental Science and Lab Sciences 
Mary Ann Cofrin Hall 1 Board near MAC113
Rose Hall 1 Board in walkway to Circle Entrance (East & West)
Student Services 1 Board in hallway between Student Services and Theatre Hall
Theater Hall 1 Walkway between Theatre Hall and Studio Arts
Wood Hall 1 Board near WH102
Drop-Off Posting: 65
Customers may visit the following locations to drop off their posters. Staff in those departments will post and remove the posters as a convenience to the customer.
 
University Building Poster
Quantity
Drop Off Location
Community Center of Housing & Residential Education 53 Front Desk
Kress Events Center 3 Front Desk
Mauthe Center  2 Front Desk
Multi-Ethnic Student Affairs  2 Front Desk
Office of International Education 1 Front Desk
University Union 4 University Ticketing & Information Center

*Printing fees are charged separately.
**Peak season is January 15-March 1 and August 15-October 1

Read the full policy here:

Maps



Updated 02/21/2022