Payroll Information
The following payroll functions for UW-Green Bay are administered by UW-Shared Services:
- Timesheets (entry, approval & corrections)
- Absence entry/approval
- Missing leave reports
- Leave balances
- Direct Deposit/W-4 inquiries
- Earning Statement inquiries
Employee may contact UW-Shared Services at GetHelpUW or 888-298-0141 for questions and assistance.
Time and Time Off
Enter vacation, illness, and leaves of absence right in Workday. You'll also use the system to log hours on your timesheet.
Quick Links
Browse Time and Time Off Job Aids for Employees
Payroll
With Workday, earnings statements are called payslips. You can monitor and adjust direct deposits and withholdings — and even estimate the impact to your net income before making a change. All active employees can continue to access prior tax forms and earnings statements in the PeopleSoft Human Resource System (HRS) until April 15, 2026.
Changes/What's New
- Tax Withholding Elections: You can complete and modify federal, state, and local tax withholding elections at any time.
- Model My Pay: The Model My Pay feature in Workday lets you estimate your pay based on hypothetical changes that could apply to earnings, benefits, or tax elections. You will need at least one payslip in Workday and at least one calculated check in each calendar year to use the Model My Pay feature.
- Payslips: Earnings statements are called payslips in Workday. You can view and print your payslips whenever you need.
Job Aids
- Complete Federal Tax Withholding Elections
- Complete State and Local Tax Withholding Elections
- Manage Voluntary Payroll Deductions for Charitable Contributions
- Model My Pay
- View and Print Payslips
Browse Payroll Job Aids for Employees
How-To Videos
Related News & Announcements
No Leave Taken
In Workday, no exempt positions will have timesheets (with a small exception group at UW–Madison) and will now only report time off (absences). All exempt, time-off eligible employees must report either time off or No Leave Taken every month that they are in an exempt position. This includes exempt university staff and postdocs starting July 2025.
No Leave Taken reports through June 2025 will be converted for faculty, academic staff, and limited exempt employees who have met the leave reporting requirement (green check) for a month for at least one job in fiscal year 2025.
Faculty, academic staff, and limited exempt employees, and their managers, can enter and approve No Leave Taken back to 7/1/2024 until 9/30/2025.
Changes/What’s New
- Submitting No Leave Taken Reports
- No Leave Taken is a type of time off (absence) in Workday. You will submit a No Leave Taken report by following the regular time off process and choosing No Leave Taken.
- Exempt employees can see their missing leave reports on the Absence tab in their Worker Profile and will get an alert in Workday and an email on the second Wednesday of every pay period if they have missing leave reports.
- Multiple Positions Require Only One No Leave Taken Report
- Employees with multiple jobs will only need to report time off (other than pre-loaded Legal Holidays) or No Leave Taken for one active position in a month to meet the leave reporting requirement for all positions.
- Conversion From myUW (PeopleSoft HRS)
- Completed No Leave Taken reports were converted for faculty, academic staff, and limited exempt employees for fiscal year 2025. Any needed updates or changes can be entered in Workday for the entire fiscal year (back to July 1, 2024).
- Deadline for Submission
- Missing leave reports must be submitted by September 30 of each year to avoid a sick leave reduction.
Job Aids
- Requesting Time Off in Workday
- Edit Time Off in Workday
- Reviewing Employee Missing Leave Reports and Approving No Leave Taken
How-To Videos
Related Policies
- UW System Administrative Policy 1210: Vacation, Paid Leave Banks, and Vacation Cash Payouts
- UW System Administrative Policy 1212: Sick Leave. See Section G. III Reduction of Sick Leave Accrual for Failing to Report Leave Usage
9-Over-12 Pay Option
Starting with the 2025–26 academic year, 9-month faculty, limited, and academic staff employees may choose to defer 25% of their salary and receive it over the summer.
By default, 9-month employees are paid only during the academic year (over 19.5 biweekly pay periods). With the 12-Month Deferred Pay option, eligible 9-month employees can choose to have 25% of their base salary withheld from each of their academic year paychecks, which is then disbursed to them during the summer months, resulting in an even spread of base pay over 26 pay periods. This is commonly referred to as 9-over-12.
The enrollment for this academic year is August 1, 2025. All universities will participate in the program in the 2026–27 academic year. Enrollment for AY26-27 begins in spring 2026.
Changes/What’s New
- AY25-26 sample calculator
- Review and submit the Academic Basis Pay Deferral Election Agreement (9 over 12) form.
Payroll Schedules
Payroll schedules provide employees information on pay period date ranges, the dates in which paperwork/timesheets must be submitted in order to be processed, and dates in which payment will be received. Though the pay period dates are specific to UW-Green Bay's academic calendar, the payment processing dates and pay dates are determined by Universities of Wisconsin Administration.
Non-Exempt (Hourly) Payroll Schedule
University staff, academic staff hourly, graduate assistants and student employees are paid for all hours worked per week. Employees work a two-week period and complete a biweekly timesheet.
Exempt (Salaried) Payroll Schedule
Faculty, academic staff and limited employees are compensated based upon their total job responsibilities as an annual or academic year salary. For full-time employees, the biweekly rate of pay equals the annual/academic year contract salary rate divided by the number of biweekly pay periods associated with the pay basis and payroll schedule. The rate of pay for part-time employees is the full-time rate prorated for the part-time percentage, based on FTE.
Employment Verifications
The University of Wisconsin uses The Work Number® to provide automated employment and income verifications on our employees. For more information on the employment verification process, please see Universities of Wisconsin website.
The Work Number Website: www.theworknumber.com
The Work Number Phone Number: 1-800-367-5690
University of Wisconsin's Employer Code: 18032