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Academic Staff, University Staff and Limited Employees

Academic, University Staff and Limited position titles are grouped into job classifications to provide comparability of substantially similar positions across institutions and campus units. UW-Green Bay policies allow for the ongoing review of formal title assignments with position descriptions that are accurate and current.

Title Changes

Title Changes include those position changes that involve a major change in job responsibilities and are also known as job reclassification. Typically a result of a substantive change in duties and/or scope of responsibilities. The position must have evolved over time and changes must be related to, or an extension of, the functions initially assigned to the position.

The timeline for formal title changes due as a result of a change in duties may take effect at appropriate times throughout the fiscal year. However, to the extent possible, should coincide with the annual budget process for submission in the fall of each year. Title changes as a result of a change in duties will take affect the first payroll following receipt of complete materials in the Human Resources Office. Retroactive salary adjustments are prohibited.

Career Progression 

Career Progressions are requests for sequential progression of a position due to greater experience, expertise and applied ability in a particular specialty area and title series. Progression is based upon the incumbent’s successfully greater expertise, experience, applied ability and responsibility within a title series.

Career Progressions will be reviewed based upon an employee’s anniversary date. In September, as part of the budget planning process, departments will be sent reminders to budget for progression eligible employees for the next fiscal year. Quarterly, Human Resources will send notices to employees with upcoming anniversary dates who are eligible for progression based upon the schedule below. Employee requests will be reviewed and if approved, will be effective with the first payroll following the employee’s anniversary date. Exceptions must be reviewed and approved by the area leader in consultation with Human Resources. In the event of an approved off cycle request, the effective date will be the first payroll period following receipt of the complete paperwork in the Human Resources office. Retroactive salary adjustments are prohibited.

Anniversary Date Notification to Employee & Supervisor Submission Deadline
January - March November 1 December 1
April - June February 1 March 1
July - September May 1 June 1
October - December August 1 September 1

To Request a Title Change or Career Progression employees must submit a Title Review Requestwith supporting documentation. 


Position Description Template
UW Position Questionnaire (for academic staff title change)


For questions about preparing for promotions, please see the Secretary of the Faculty and Staff website.