Curriculum Guide

Discontinue a Certificate Program

Academic Action

No longer offer an existing Credit Certificate Program.

Curricular Requirements

Not Applicable

Originator of Process

Executive Committee

Approval Process

CourseLeaf: Program Admin: Deactivate Program

Approvals/Recommendations Needed:

A – Approval Needed
R – Recommendation
I – Information Only

A	Initiating Executive Committee
A	Dean
A	Graduate Academic Affairs Council
A	Academic Affairs Council
A	Provost & Vice Chancellor for Academic Affairs
I	Chancellor
I	UW System Administration and Board of Regents

Approval Process

Approval Process Step 1

The chair of the Executive Committee responsible for the Certificate Program prepares a proposal following the Deactivate Program form in CourseLeaf.

If discontinuing the certificate program would impact units outside of the jurisdiction of the Executive Committee, the proposal must be reviewed by the unit(s) impacted by the discontinuation. The chair of the initiating faculty committee is responsible for sending (electronically) a complete proposal to the chair of the unit(s) impacted. As the proposal progresses through the approval process, it must include written documentation from all of the unit(s) consulted.

Approval Process Step 3

The proposal may be revised based on the comments received. When a final proposal is approved by the initiating Executive Committee, the proposal and all supporting documentation is forwarded to the Dean for review and approval.

Approval Process Step 4

The Dean reviews the proposal and supporting documentation.

Approval Process Step 5

After review and recommendation or non-recommendation by the Registrar and the Library, the Dean has the option of approving the proposal, not approving the proposal or requesting changes to the proposal. Approved proposals and supporting documentation are then sent to the appropriate governance committees.

Approval Process Step 6

The Academic Affairs Council or Graduate Academic Affairs Council should be the last governance committee to review the proposal.

Graduate Academic Affairs Council – if the proposal involves a graduate program.
Academic Affairs Council – if the proposal involves an undergraduate program.

Following the AAC or GAAC review, an approved proposal is forwarded to the Provost. If not approved by the AAC or GAAC, the proposal is returned to appropriate dean(s).

Approval Process Step 7

The proposal is reviewed by the Provost. If approved by the Provost, the initiating Executive Committee Chair, Dean, Registrar, Library and SOFAS are informed of the decision. If not approved by the Provost, the proposal is returned to the Dean.

Approval Process Step 8

The Provost (or designee) notifies the UW Associate Vice President for Academic Programs and Educational Innovation (APEI) via the Online Program Planning Form that program has been discontinued and the effective date of the change.