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Discontinue a Minor

Academic Action

No longer offer an existing minor.

Curricular Requirements

Not applicable.

Originator of Process

 Interdisciplinary, Disciplinary, or Other Unit Executive Committee

Approval Process

 CourseLeaf: Program Admin: Deactivate Program

Approvals/Recommendations Needed:

A – Approval Needed

R – Recommendation

I – Information Only

AInitiating Interdisciplinary Executive Committee
AAcademic Affairs Council
AProvost & Vice Chancellor for Academic Affairs
AUniversity Committee/Faculty Senate (If a ”stand alone” minor)
IUniversities of Wisconsin Administration and Board of Regents

Approval Process

The chair of the Executive Committee responsible for the minor prepares a rationale for discontinuing the minor as part of the Deactivate Program form in CourseLeaf .

If discontinuing the minor impacts units outside the jurisdiction of the initiating Executive Committee, the draft proposal must be reviewed by those Interdisciplinary Unit(s).  The chair of the initiating Executive Committee is responsible for sending (electronically) a complete proposal to the chair of the unit(s) impacted.  Each unit impacted must respond, in writing, to the request to review the proposal.  As the proposal progresses through the approval process, it must include the written documentation from all of the unit(s) consulted.

The proposal may be revised based on the comments received.  When a final proposal is approved by the initiating Executive Committee, the proposal with all supporting documentation is forwarded to the Dean for review and approval.

The Dean reviews the proposal and supporting documentation.

After review and recommendation or non-recommendation by the Registrar and the Library, the Dean has the option of approving the proposal, not approving the proposal or requesting changes to the proposal.  Approved proposals and supporting documentation are sent to the Academic Affairs Council.

The proposal with supporting documentation is reviewed by the Academic Affairs Council.  If the proposal is approved by the AAC and the minor being proposed for discontinuation is a “stand alone” minor (i.e., has its own executive committee), go to Step 7.  If it is not a “stand alone” minor, go to Step 8. [Faculty Senate approval is not required.]  If not approved by the AAC, the proposal is returned to appropriate dean(s).

The Dean(s) is responsible for presenting the proposal to the Faculty Senate.  If the Faculty Senate approves the proposal, it is sent to the Provost for review and approval.  If not approved by the Faculty Senate, the proposal is returned to the appropriate dean.

The Provost reviews the proposal and, if approved, the initiating Executive Committee Chair, Dean, Registrar, and Library are informed of the decision.  If not approved by the Provost, the proposal is returned to the Dean. 

The Provost (or designee) notifies the UW Associate Vice President for Academic Programs and Educational Innovation (APEI) via the Online Program Planning Form that program has been discontinued and the effective date of the change