Discontinue a Distance Education Degree/Certificate Program

Academic Action

No longer offer an existing distance education degree program.

Curricular Requirements

Not Applicable

Originator of Process

Interdisciplinary, Disciplinary or Other Executive Committee

Approval Process

CourseLeaf: Program Admin: Deactivate Program

Approvals/Recommendations Needed:

A – Approval Needed

R – Recommendation

I – Information Only

A	Initiating Interdisciplinary Executive Committee
A	Dean
A	Provost & Vice Chancellor for Academic Affairs
I	Chancellor
I	Universities of Wisconsin Administration and Board of Regents

Approval Process

Approval Process Step 1

The chair of the Executive Committee responsible for the distance education program prepares a proposal to discontinue the program following the Deactivate Program form in CourseLeaf.

Approval Process Step 2

The faculty committee consults the Distance Education Coordinator for guidance on the decision to discontinue the program.

Approval Process Step 3

If discontinuation of the distance education program would impact units outside of the jurisdiction of the Executive Committee, the proposal must be reviewed by the unit(s) impacted. The chair of the initiating faculty committee is responsible for sending (electronically) a complete proposal to the chair of the unit(s) impacted. As the proposal progresses through the approval process, it must include written documentation from all of the unit(s) consulted.

Approval Process Step 4

The Dean reviews the proposal and supporting documentation.

Approval Process Step 5

After review, the Dean has the option of approving the proposal, not approving the proposal or requesting changes to the proposal. Approved proposals and supporting documentation are then sent to the Provost for review and approval.

Approval Process Step 6

The proposed changes are reviewed by the Provost. If approved by the Provost, the Chancellor, initiating Executive Committee Chair, Dean, the Distance education Coordinator, Registrar, Library, and SOFAS are informed of the decision. If not approved by the Provost, the proposal is returned to the Dean.

Approval Process Step 7

The Provost Office also notifies the UW Associate Vice President for Academic Programs and Educational Innovation (APEI) that the distance program has been discontinued along with the effective date of the action.

Approval Process Step 8

It may be necessary for the Provost (or designee) to submit approval to the Academic Program Planning with the Universities of Wisconsin. Approval from the Universities of Wisconsin may be required if the Distance Education represents a level the institution does not currently offer, represents a significant departure from current degree programs, or requires substantial financial investment or resources. For more information, see the Online Program Planning Form.